Contents

. 1

Constitution of EntIISc. 4

Section 1: Preamble, Mission, and Vision. 4

Section 2: Membership. 4

Clause 2.1 – Eligibility. 4

Clause 2.2 – Categories of Membership. 5

Clause 2.3 – Rights of Members. 5

Clause 2.4 – Responsibilities of Members. 5

Clause 2.5 – Membership Fees and Refunds. 6

Clause 2.6 – Event Volunteers (IISc Students) 6

Clause 2.7 – External Volunteers. 6

Section 3: Hierarchical Structure – The Executive Council 6

Section 4: Advisory Structure and Dissolution Powers. 7

Clause 4.1 – Stalwart Advisory Board. 7

Clause 4.2 – Past Presidents’ Advisory Council 7

Section 5: Selection and Election Process. 8

Clause 5.1 – Nomination. 8

Clause 5.2 – Shortlisting. 8

Clause 5.3 – Campaigning. 8

Clause 5.4 – Town Hall & Voting. 8

Clause 5.5 – Final Interview.. 8

Clause 5.6 – Declaration & Transition. 9

Clause 5.7 – Tie-Breaking. 9

Clause 5.8 – Emergency Election Protocol 9

Section 6: Governance and Flourishing. 9

Clause 6.1 – Meetings. 9

Clause 6.2 – Decision-Making. 9

Clause 6.3 – Mandate for Flourishing. 10

Clause 6.4 – Financial Management 10

Clause 6.5 – Membership Benefits Report 10

Clause 6.6 – Volunteer Management 10

Clause 6.7 – Responsibility Assignment Matrices (RACI) 10

Section 7: Amendments. 11

Section 8: Code of Conduct and Dissolution Clause. 11

Clause 8.1 – Code of Conduct 11

Clause 8.2 – Volunteer Code of Conduct 11

Clause 8.3 – Dissolution. 11

Certification. 12

Annexure A – Roles, Responsibilities, and KPIs of the Executive Council 12

Annexure B – Sample Responsibility Matrix (RACI) 17

Annexure C – Financial Oversight and FSID Governance. 24

 

 

 

​

Constitution of EntIISc

(Entrepreneurship and Innovation IISc, The Indian Institute of Science, Bangalore)

Section 1: Preamble, Mission, and Vision

Preamble
We, the members of EntIISc, recognizing the transformative power of entrepreneurship and innovation, hereby establish this Forum as the supreme body for fostering entrepreneurial spirit at The Indian Institute of Science, Bangalore. This Constitution shall guide our purpose, structure, and governance in the pursuit of innovation, inclusivity, collaboration, integrity, and resilience.

Mission Statement
To ignite the entrepreneurial spirit within the student community by providing resources, mentorship, and a platform for innovation that empowers students to create sustainable, impactful ventures.

Vision Statement
To be the premier launchpad for the next generation of visionary founders, innovators, and industry leaders emerging from The Indian Institute of Science.

Section 2: Membership

Clause 2.1 – Eligibility
Membership is open to all current students of The Indian Institute of Science across all disciplines, programs, and academic years.

Clause 2.2 – Categories of Membership

1. Paying Members

   • Who contribute the prescribed membership fee.

   • Enjoy enhanced privileges.

2. Non-Paying Members

   • Participate without fee payment.

   • Retain basic rights of membership.

Clause 2.3 – Rights of Members

• Common Rights (Paying & Non-Paying Members):

  • Participation in open events, speaker sessions, and town halls.

  • Right to vote in Executive Council elections, provided they are Active Members.

  • Eligibility to contest elections.

  • Access to general communications and open networking sessions.

• Definition of Active Member:

  • A Paying Member in good standing, or

  • A Non-Paying Member who has attended at least one [1] official Forum event in the preceding semester.

• Additional Rights of Paying Members:

  • Priority or free access to workshops, mentorships, and limited-seat programs.

  • Eligibility for exclusive competitions, funding, and incubation opportunities.

  • Access to premium networking events.

  • Eligibility for recognition awards, certificates, and fee waivers.

Clause 2.4 – Responsibilities of Members

• Uphold Forum values of innovation, inclusivity, collaboration, integrity, and resilience.

• Contribute actively to events and initiatives.

• Maintain professional conduct and respect the Code of Conduct.

Clause 2.5 – Membership Fees and Refunds

• Membership fees set annually by the Executive Council.

• Refunds allowed only for administrative error or double payment.

• Non-Paying Members shall not be charged.

Clause 2.6 – Event Volunteers (IISc Students)

• IISc students may serve as Event Volunteers without formal membership.

• No voting rights or eligibility for office unless also members.

• May receive certificates or recognition.

Clause 2.7 – External Volunteers

• Volunteers from outside IISc may assist in events, workshops, or collaborations.

• No membership rights or eligibility for office.

• Engagement must be approved by Executive Council or Faculty Advisor.

Section 3: Hierarchical Structure – The Executive Council

The Executive Council shall govern the Forum for a term of one academic year.

Roles and Responsibilities

• President – Chief executive, strategic leader, external relations.

  • Note: Past Presidents and Vice-Presidents may re-contest and, if elected, hold office again.

• Vice-President, Operations – Internal logistics, schedules, and resource allocation.

• Vice-President, Marketing & Outreach – Branding, outreach, and recruitment.

• Vice-President, Partnerships & Corporate Relations – Corporate ties, startups, and sponsor relations.

• Vice-President, Events & Workshops – Calendar of events, competitions, and workshops.

• Treasurer – Budgets, accounts, and financial transparency.

• Secretary – Records, archives, minutes, and internal communication.

Section 4: Advisory Structure and Dissolution Powers

Clause 4.1 – Stalwart Advisory Board
Composition: 3–5 distinguished entrepreneurs, venture capitalists, senior faculty, or alumni. Invited for 3–5 year terms.

Responsibilities:

• Strategic and long-term guidance.

• Ambassadorship in industry.

• Mentorship to the President and Council.

• Participation in final interviews for President and Vice-Presidents.

Dissolution Powers:
May recommend Executive Council dissolution under:

1. Financial mismanagement.

2. Constitutional or ethical violations.

3. Severe misconduct.

4. Collapse of mandated activities.

5. Paralysis due to internal conflict.

6. Petition for dissolution from Past Presidents’ Council.

Procedure:

• Dissolution initiated by unanimous resolution of the Stalwart Advisory Board or joint petition by Past Presidents’ Advisory Council.

• Must be co-ratified by the other advisory body + Faculty Advisor.

• Deadlock Resolution: In the event of disagreement between the two advisory bodies on a motion for dissolution, the matter shall be referred to the Dean of Student Affairs (or equivalent IISc authority), whose decision shall be final and binding.

• Upon ratification, the Council is dissolved and an Interim Council (Past Presidents’ Council + Faculty Advisor + 2 general members by lot) manages affairs until elections in 8 weeks.

Clause 4.2 – Past Presidents’ Advisory Council
Composition: Maximum 5 of the most recent Past Presidents. Membership is automatic, unless explicitly denied.

Responsibilities:

• Operational continuity and institutional memory.

• Mentorship to successors.

• Conflict resolution.

• Assist in onboarding of new Council.

• May re-contest and hold office again.

• May petition for dissolution (with ratification from Stalwart Advisory Board + Faculty Advisor).

Section 5: Selection and Election Process

 

Clause 5.1 – Nomination
Open for 7 days. Candidates must submit nomination form, Statement of Purpose, and proof of membership.

Clause 5.2 – Shortlisting
Conducted within 5 days by Screening Committee = Outgoing President +Vice Presidents (Any 3) + Faculty Advisor.
 

Clause 5.3 – Campaigning
7-day campaign period, strictly ethical, no negative campaigning.

No mass email communication to campus community..

Clause 5.4 – Town Hall & Voting

• Conducted by Outgoing President +Vice Presidents +Secretary as election and vigilance officers

• 10-minute presentation + 5-minute Q&A.

• Voting by secret ballot (Offline or Online).

• Weightage: 49%. (Percentage vote *49/ Total valid votes)

Clause 5.5 – Final Interview

• Panel:

  • Outgoing President

  • 1 Past President (if available)

  • Faculty Advisor (if available)

  •  As many stalwart advisors available (Minimum 1)

• Weightage: 51%. (Acquired marks * 51/ Sum of Marks acquired by all candidates)

Clause 5.6 – Declaration & Transition

• Combined score determines winners.

• Results declared within 48 hours.

• New Council assumes office within 14 days.

Clause 5.7 – Tie-Breaking

1. Higher interview score prevails.

2. If still tied → higher voting percentage prevails.

3. If still tied → runoff election within 7 days.

4. If tie persists → decisive vote by Faculty Advisor + 1 Past President.

Clause 5.8 – Emergency Election Protocol

• Triggered upon dissolution (Section 4).

• Timeline compressed into 4 weeks (Nominations → Shortlisting → Campaign → Interview).

• Interim Council (Past Presidents + Faculty Advisor + 2 general members by lot) governs in caretaker capacity.

• New Council assumes office within 45 days.

Section 6: Governance and Flourishing

Clause 6.1 – Meetings

• Council: at least twice monthly.

• General Body: once per semester.

Clause 6.2 – Decision-Making

• Quorum: simple majority.

• Resolutions: majority vote.

Clause 6.3 – Mandate for Flourishing
Minimum per academic year:

• 2 flagship events.

• Series of workshops.

• Mentorship program.

• Networking with industry.

Clause 6.4 – Financial Management

• Transparent budgeting.

• Annual financial report.

• Funds strictly for Forum activities.

Clause 6.5 – Membership Benefits Report

• Annual report within 30 days of year-end.

• Must list:

  1. Benefits to Paying Members.

  2. Common benefits to all.

  3. Rewards, waivers, recognitions.

• Shared with General Body, Faculty Advisor, and Advisory Councils.

Clause 6.6 – Volunteer Management

• Transparent recruitment and recognition of Event & External Volunteers.

• Clear roles and supervision.

• Certificates or acknowledgments may be issued.

• External Volunteers supervised by a Council member.

Clause 6.7 – Responsibility Assignment Matrices (RACI)
For every flagship event and major initiative, the Executive Council shall create and ratify a Responsibility Assignment Matrix (RACI) to ensure operational clarity. This matrix must specify the roles of all Council members and volunteers, and shall be archived by the Secretary as part of official Forum records.

Section 7: Amendments

Amendments may be proposed by:

• Two-thirds majority of the Council, or

• Petition by 20% of members.

Ratification requires two-thirds majority at a General Body Meeting.

Section 8: Code of Conduct and Dissolution Clause

 

Clause 8.1 – Code of Conduct
All members and volunteers shall:

• Uphold academic integrity and professionalism.

• Treat peers respectfully.

• Avoid conflicts of interest.

• Respect Intellectual Property: The Forum does not claim ownership of intellectual property created by members. Ideas shared in open forums are deemed educational, and ownership remains with the originators.

• Maintain Confidentiality: Members and volunteers must respect the confidentiality of business ideas shared in closed-door sessions (e.g., pitch practices, mentorship). Breaches shall be subject to disciplinary action.

• Non-Discrimination and Anti-Harassment: EntIISc is committed to a safe, inclusive, and respectful environment. Discrimination or harassment based on gender, race, caste, religion, disability, sexual orientation, or academic discipline will not be tolerated.

Clause 8.2 – Volunteer Code of Conduct

• Volunteers (internal or external) must abide by Forum values and event guidelines.

• Misconduct may lead to termination of volunteer role.

Clause 8.3 – Dissolution
The Forum may be dissolved only by:

• Unanimous Council vote + 3/4th General Body ratification, or

• Invocation of dissolution powers under Section 4.

Upon dissolution, assets shall be transferred to The Indian Institute of Science for student entrepreneurship development.

Certification

This Constitution of EntIISc is hereby adopted as the supreme governing law of the Forum and shall remain in force unless amended in accordance with Section 7.

 

 

 

 

Annexure A – Roles, Responsibilities, and KPIs of the Executive Council

1. President

Responsibilities

• Provide vision and direction.

• Represent Forum to IISc, alumni, and industry.

• Mentor Council and ensure constitutional compliance.

KPIs

• Annual satisfaction score of ≥80% from members (survey).

• At least 3 new external partnerships initiated yearly.

• Ensure all mandated activities (Section 6.3) are fulfilled.

2. Vice-President, Operations

Responsibilities

• Internal logistics and scheduling across all Forum activities.

• Resource allocation (venues, budgets, volunteers).

• Monitor project timelines and ensure execution discipline.

KPIs

• 100% of events and meetings start/end on schedule.

• Maintain at least 90% volunteer satisfaction (feedback forms).

• Submit 12 monthly operational reports annually.

3. Vice-President, Events & Workshops

Responsibilities

• Design and lead flagship events (Summit, Pitch Competition).

• Curate skills workshops and training sessions.

• Innovate new event formats aligned with entrepreneurship themes.

KPIs

• Minimum 2 flagship events + 4 workshops per year.

• ≥75% average attendance capacity for events.

• ≥80% participant satisfaction (feedback surveys).

4. Vice-President, Marketing & Outreach

Responsibilities

• Branding, PR, and digital presence.

• Membership campaigns.

• Media relations and internal communication strategy.

KPIs

• ≥20% annual membership growth.

• Active presence on at least 3 digital platforms with consistent posting.

• Minimum 5 press/media mentions annually.

5. Vice-President, Partnerships & Corporate Relations

Responsibilities

• Secure sponsorships and funding.

• Build corporate, startup, and alumni relationships.

• Coordinate internship and mentorship pipelines.

KPIs

• Minimum 2 sponsorships secured annually.

• ≥5 alumni/industry sessions hosted annually.

• Create at least 10 internship/mentorship opportunities yearly.

6. Treasurer

Responsibilities

• Manage budgets, funds, and accounts.

• Coordinate membership fee collection.

• Maintain financial transparency.

KPIs

• 100% of financial reports filed on time.

• Maintain positive balance ≥80% of the year.

• Zero financial discrepancies at audit.

7. Secretary

Responsibilities

• Maintain minutes, records, and archives.

• Ensure compliance with Constitution.

• Conduct elections under Faculty Advisor supervision.

KPIs

• Publish minutes for 100% of meetings within 72 hours.

• Maintain complete archives (zero missing documents).

• Conduct elections within constitutional timeline with ≥90% voter turnout.

8. Collective Executive Council Responsibilities

• Ensure smooth collaboration across roles.

• Fulfill Section 6.3 mandates (flagship events, workshops, mentorship, networking).

• Maintain integrity, transparency, and accountability.

Council KPIs

• ≥80% member retention year-to-year.

• ≥90% completion of planned annual calendar.

• At least one innovation initiative introduced annually.

 

 

Note on Overlap Resolution Between Vice-President, Operations and Vice-President, Events & Workshops

It is natural for the roles of Vice-President, Operations and Vice-President, Events & Workshops to appear overlapping, since both are deeply engaged in the planning and execution of Forum activities. However, their responsibilities are complementary and distinct, ensuring efficiency, specialization, and accountability.

1. Core Distinction

   • Vice-President, Events & Workshops is responsible for what programs and activities are run. This role emphasizes content, design, and thematic leadership. The VP Events is essentially the program curator and innovator, deciding what kinds of events best serve the entrepreneurial needs of the IISc community.

   • Vice-President, Operations is responsible for how programs and activities are run. This role emphasizes logistics, scheduling, and operational discipline. The VP Operations is essentially the orchestrator and coordinator, ensuring that the plans created by the VP Events (and other Council members) are executed smoothly.

2. Division of Work in Practice

   • If EntIISc is organizing a Startup Pitch Competition:

     • VP Events & Workshops would design the competition format, secure judges, define the themes, and create participant guidelines.

     • VP Operations would book the venue, coordinate volunteers, arrange audiovisual equipment, manage registrations, and ensure the event runs on time.

   • If EntIISc is hosting a Workshop on Financial Modeling:

     • VP Events & Workshops would identify the trainer, curate the workshop agenda, and ensure content quality.

     • VP Operations would handle seat allocation, attendance tracking, workshop materials, and ensure refreshments/logistics are ready.

3. Collaboration & Checks

   • The two Vice-Presidents must work hand-in-hand, with clear task allocation before each event.

   • The Secretary shall record task divisions in meeting minutes, ensuring accountability.

   • The President has the authority to resolve disputes or overlaps, but decisions should ideally be reached through collaboration.

4. Reason for Separation

   • By separating design/content (Events) from execution/logistics (Operations), EntIISc ensures:

     • Specialization: One VP focuses on creative programming, the other on reliable delivery.

     • Scalability: As the Forum grows, more events can run in parallel without overburdening one role.

     • Accountability: Failures in content vs. failures in logistics can be clearly diagnosed and corrected.

 

​

Annexure C – Financial Oversight and FSID Governance

Clause C.1 – Oversight by FSID

EntIISc shall operate under the financial oversight of the Foundation for Science, Innovation and Development (FSID), IISc. FSID serves as the legal and administrative custodian of all funds, ensuring compliance with institutional, statutory, and audit requirements.

Clause C.2 – EntIISc Sub-Account

All EntIISc financial activities shall be routed through a designated sub-account under FSID. While FSID maintains formal control of the account, budget planning, allocation, and prioritization shall originate from EntIISc’s Executive Council.

Clause C.3 – Financial Autonomy within Oversight

• EntIISc retains autonomy in financial planning: the Executive Council, led by the Treasurer, shall draft budgets, allocate event expenditures, and propose sponsorship utilization.

• FSID’s role shall be to review, approve, and release funds in line with compliance rules — not to interfere with EntIISc’s operational decisions, except where required by law or institutional policy.

• This framework ensures both student agency and institutional accountability.

Clause C.4 – Budget Approvals

• The Treasurer shall prepare an annual financial plan, approved internally by the Executive Council.

• Following Council ratification, the budget shall be submitted to FSID for formal approval and fund release.

• Individual Event Budgets: In addition to the annual plan, the Treasurer shall prepare and submit event-specific budgets (e.g., for workshops, competitions, summits) for internal approval by the Executive Council. These shall then be submitted to FSID for expedited approval and release of funds.

• Within the envelope of approved budgets, routine expenses may be executed directly by EntIISc without repeated FSID clearance, provided reporting is timely.

Clause C.5 – Accountability to FSID

• The Treasurer is the primary officer accountable to FSID.

• Responsibilities include:

  • Submitting quarterly reports and annual accounts to FSID.

  • Maintaining receipts, bills, and digital records.

  • Ensuring no financial decisions violate FSID or IISc policy.

Clause C.6 – Transparency and Reporting

• The Treasurer shall share quarterly statements with the Executive Council and annual audited accounts with both FSID and the General Body.

• These reports shall highlight not just expenditures, but also value delivered to members (e.g., events run, sponsorships secured, scholarships offered).

​